Stop fishing for COIs.
Certificate of insurance tracking for every association you manage
Coifish tracks every vendor's coverage at every association, reminds vendors before their coverage ends, and sends each new certificate to you for approval.
See what's expiring at a glance
Every vendor, for every association, on one timeline.
How it works
- 1
Add your vendors
Bring them in from a spreadsheet, from the certificates you already have, or one at a time. Coifish reads the dates from each certificate whenever it can, and you check them.
- 2
Vendors get reminded
Before coverage ends, each vendor gets an email with one button to upload a new certificate. No account, no password.
- 3
You approve
Every new certificate waits for your approval. Your dashboard shows what's expired, ending soon, or missing.
- Every association, every vendor. See where each association stands with each of its vendors.
- The right name on every certificate. Each request tells the vendor exactly who to name as certificate holder.
- Reminders that run themselves. By default: 30 days before, 14 days before, on the expiration date, then weekly until a new certificate arrives.
- Quiet unless it matters. A weekly summary for your team, and a short note the morning after a vendor sends a certificate. Nothing on quiet weeks.
- Nothing counts until you approve it. Every date is entered or checked by a person, and nothing is approved automatically.
- Your data stays yours. Private to your company, never sold, and yours to download anytime.
Pricing
Unlimited vendors and users. Prefer monthly? From $25 a month. Yearly saves 17%
Your price
Unlimited vendors and users. The rate drops after your 10th and again after your 50th association.
| Your associations | Yearly | Monthly |
|---|---|---|
| Minimum (covers up to 4) | $250 a year | $25 a month |
| Associations 1 to 10 | $60 each | $6 each |
| Associations 11 to 50 | $35 each | $3.50 each |
| Associations 51 and up | $25 each | $2.50 each |
4 associations or fewer? You pay just the minimum: $250 a year or $25 a month in total.
Pricing questions
How does the free trial work?
30 days, everything included, no credit card. If you subscribe during the trial, you aren't charged until it ends.
What happens when the trial ends?
Pick yearly or monthly. If you don't, everything keeps working for 7 more days. Then your account becomes read-only: you can still sign in and download your data, but reminders stop. The account and its data are deleted 30 days after the trial ends.
How is the price worked out?
By how many associations you manage. Each range of associations has its own rate, and the rate drops after your 10th and again after your 50th association. Try the calculator above.
Is there a limit on vendors or users?
No. Both are unlimited.
What if I add or remove associations?
Your price follows how many associations you have. Add one and it's charged for the rest of your current month or year. Archive one and you can add another in its place at no extra cost. Archived associations aren't refunded.
Can I switch from monthly to yearly?
Yes, anytime. During the free trial it changes straight away; after that it starts at your next billing date.
Can I pay by invoice or bank transfer?
You can pay by card or by bank transfer (ACH), and every payment comes with an invoice for your records.
Can I cancel?
Anytime, on the Billing page. You keep using Coifish until the end of the period you've paid for. There are no refunds for unused time.
Other questions
Is it only for management companies?
No. An association that manages itself works the same way. One association pays the minimum: $250 a year or $25 a month.
Do vendors need an account?
No. They click the button in the email, attach the certificate, and confirm the expiration dates. It takes about a minute.
Does Coifish read the certificate for me?
Usually. Coifish reads a standard certificate right in your browser and fills in the policy types and expiration dates. From a PDF, it also fills in the policy numbers, the main limits, and whether the association is named as additional insured. You check everything before it's saved, and nothing is ever approved automatically.
Is my data safe?
Your company's records are private to your team. We never sell your data or use it for advertising or to train AI. It's backed up every day, and you can download everything at any time.
Questions? Write to hello@coifish.com, or start your free trial (no credit card needed).
Apps for Community Association Managers
Six small apps from Longline Labs, each built to work the same way.
- Coifish
Automated vendor COI tracking. Coifish reminds vendors when their insurance is expiring and collects the new certificates, so you don’t have to.
You are here
- ReelMinder
Tracks every association deadline, from insurance expirations and contract renewals to meeting notice dates, and reminds you before each one.
- PacketSkipper
Builds board meeting packets, records the meeting and its action items, and drafts the minutes.
- BallastBook
A simple annual budget builder for each of your associations.
- ShipShape
Renames every file to your company's own naming convention, so documents are always easy to find.
- AboveBoard
One public page for each association's governing documents, minutes, and records.